Track Expenses
Effortlessly
A privacy-first expense tracker that understands natural language and handles your receipts/statements. Collect in your inbox, review in one place, then commit to an immutable ledger.
What's the best way to track expenses without spreadsheets?
I've been using manual entry but it takes too much time...
Our AI categorizes automatically based on your rules.
The ExpenFlow difference
Less busywork. More clarity. See what changes Day 1.
Tracking with ExpenFlow
- Zero‑setup start — understands receipts/statements and natural language out of the box. No rules needed.
- Capture with a sentence or a receipt/statement. AI extracts date, amount, vendor instantly.
- One‑tap review and edit→ append‑only ledger. Nothing posts without your OK.
- Private by design — only extracted text is processed. Clear analytics out of the box.
5‑minute setup · zero busywork · audit‑ready
Tracking on your own
- Hours of manual entry and spreadsheet cleanup every week.
- Switching between apps to capture, review, and reconcile every line.
- Re‑typing rules from memory — inconsistent categories and missed details.
- Full documents scattered across tools with unclear privacy.
2–3 hours/week lost · higher error rate · zero audit trail
How it works
From first rule to audit‑ready ledger in minutes.
Set your rules
Choose categories, vendors, and naming style. We lock them in.
Capture naturally
Say "Add $45 lunch from yesterday" or drop a receipt or statement. We extract the facts.
Review once
AI suggests category and details. You confirm in one tap.
Ledger, locked
Entries are added to an append‑only ledger with exports and analytics.
See it in action
Read examples of how our AI processes your entries.
Sarah C. (Founder)
"Add $45 lunch from yesterday at Chipotle"
Our processing (AI-assisted)
- Parsed: Amount — "$45"
- Date — "2025-10-15"
- Suggested Category — "Meals"
John D. (Team Lead)
Uploaded receipt image
Our extraction (AI-assisted)
- Detected: Vendor — "Starbucks"
- Amount — "$7.80"
- Date — "2025-10-16"
Note: These are processed by AI with human oversight — never fully automated.
Who it's for
Teams that win organic demand rather than spend on ads.
SaaS & startups
Keep expenses visible and clean. Spend less time on documents, more on product.
Solo founders
Speak to your tracker in natural language and stay organized effortlessly.
Agencies & services
Simple, auditable records your clients can trust without busywork.
Why ExpenFlow
Engineered for authenticity and outcomes.
Privacy-first
Only extracted text is sent to AI — never full documents or images.
Review first
You confirm and can edit before anything posts to your ledger.
Frictionless process
Clear rules, transparent processing, and measurable outcomes every step.
Natural language + documents
Add entries by typing in plain English or by uploading receipts/statements.
Frequently asked questions
Everything you need to know about how ExpenFlow works.
How does the AI work?+
We use leading hosted LLMs via API (e.g., OpenAI/Anthropic — configurable). We don’t train our own model on your data. The models receive only the extracted fields or the text you type.
What data is sent to AI?+
Only minimal, extracted fields: date, amount, currency, vendor, category suggestion, and your typed description. We never send full images or PDFs to the model.
Do I need to approve each entry?+
Yes. Everything lands in your Inbox first. You can edit any field and only then move it to the append‑only Ledger. Nothing auto‑posts.
Do you store my documents?+
Receipts and statements are processed by our OCR service which runs locallyto extract fields. Only the extracted text is used by AI. All the documents are auto deleted after processing, we do not store them.
How long does processing take?+
Receipts typically process in 10–60 seconds. Bank statements (multi‑transaction) can take 1–2 minutes depending on size.
Can I cancel anytime?+
Yes. No long‑term contracts or hidden fees. Cancel from your dashboard whenever you like.